Admin and internal platforms
The back office your team deserves.
Orders, inventory, roles and reporting in one place. Built mobile first, so your staff can run it from anywhere.
Digital Potter builds internal platforms that replace spreadsheets and patched-together tools. Your data moves with you.
- Mobile firston the floor, not only at a desk
- Every changerecorded in an audit trail
- 100%of the code and data in your name
Sound familiar?
Your business runs on a spreadsheet nobody wants to touch.
One sheet holds the orders and another the stock. Someone copies numbers between them every morning. A low-code tool fixed one job and now charges per seat. Nobody knows who changed what. And the report your owner wants takes a day to build.
Spreadsheets as the system of record
Airtable or Retool-style tools priced per seat
The same data typed into three places
No record of who changed what
What you get
One back office, shaped around how your team works.
Orders, inventory, customers and content in one place
Roles and permissions for every user, with an audit trail of every change
Reports and dashboards your owner can open any time
Integrations with the tools you keep
Payments, accounting, shipping and email, connected through their APIs.
A mobile first design your staff can use on any phone
Your existing data migrated with a script we can re-run, all in your name
How it runs
From the spreadsheet to a system your team trusts.
The usual shape of an internal platform build. Yours may be shorter.
Watch the work
Week one
We sit with the people who use the sheets today. Every step and workaround gets written down.
Agree on the first release
Week two
A fixed scope and a fixed number. Usually the workflow that costs you the most time.
Build with your team in staging
The middle weeks
Your staff use the new admin every week. Their feedback shapes the next release.
Switch over, one team at a time
The final weeks
The old sheets stay readable until everyone is comfortable. Then they retire.
Not ready for a build?
Start with leadership instead.
Principal engineering
Principal engineeringA senior lead who runs your product engineering month to month.
A straight answer
When a custom back office is the wrong call.
The spreadsheet still works
If a few people use it and nothing breaks, keep it. Custom software is not cheaper than a sheet.
An off-the-shelf tool fits
If a standard product covers your workflow without workarounds, buy it.
The process changes every week
Settle how the work runs first. Then build software around it.
Investment
Internal platforms from $35k.
You get a fixed number for the first release after the call.
recommended
Admin and internal platform build
from $35k
The back office, roles, reporting, integrations and data migration.
- Fixed scope and price
- Your data migrated
- Code and cloud in your name
- Training for your team
Questions
What operators ask before leaving the spreadsheet.
Can you replace our spreadsheets without losing anything?
Yes. We import every sheet with a script we can run again. Then we check the totals against the originals before anyone switches over.
How do roles and permissions work?
Each person gets a role, like owner, manager or staff. Each role sees and changes only what it should. You can add roles as the team grows.
Will it connect to the tools we already use?
Yes, when they have an API. Payments, accounting, shipping and email tools usually do. We connect the ones you keep and replace the ones you do not need.
What reporting do we get?
The reports you build by hand today, live and always current. We start with the numbers your owner asks for most. More can follow in later releases.
Can our staff use it on their phones?
Yes. We design for the phone first, then the desk. Your team can check an order or update stock from anywhere.
Can we see who changed what?
Yes. Important changes are recorded with who made them and when. You can review the history whenever a number looks wrong.
Next step
Bring the spreadsheet your team is afraid to break.
In thirty minutes you learn what a back office of your own would replace. And roughly what it costs.